World Incentive Network Inc. is a Canadian based professional services provider which operates under the brand names of World Incentive Network (WIN), Enlightened Capitalist, Marquee Incentives, Marquee Marketing, Marquee Events, and Marquee Experiences. World Incentive Network Inc. and its brands provide consulting, mentoring, events, membership services, marketing, performance improvement, incentive, recognition, engagement and other business improvement related products, services and experiences. (“Services”).
SCOPE OF POLICY
- Customers – individuals who register, on their own or on behalf of an entity, to use World Incentive Network Inc. Services by creating an account, and individuals who sign a Services agreement on their own or behalf of an entity.
- Event/Marketing Participants – individuals who provide their information to World Incentive Network Inc. when they register for World Incentive Network Inc. webinars, summits, workshops, retreats, and who subscribe to marketing material, participate in surveys or contests, or attend other World Incentive Network Inc. in-person or online events.
- Website Visitors – individuals who visit World Incentive Network Inc.’s Website and opt to provide contact information including an email address to receive communications from World Incentive Network Inc. and its brands.
HOW WE PROTECT YOUR PRIVACY
We do not provide services or sell products to children. If you are below the age of 18, you may use our website only with the permission and active involvement of a parent or legal guardian. If you are a minor, please do not provide us or other website visitors with any personal information.
POLICY IS PART OF OUR TERMS AND CONDITIONS OF USE
THE TYPE OF INFORMATION WE COLLECT FROM YOU
We only collect information about you if we have a reason to do so–for example, to provide our Services, to communicate with you, or to make our Services better.
Like most places on the Internet, simply by visiting our website you automatically tell us certain information. This includes basic information such as your IP address, when you visited, the website from where you came prior to visiting us, the website where you go when you leave our website, your computer’s operating system, and the type of web browser that you are using. Our website automatically records this basic information about you.
We may also collect any data that you provide us by posting it on our website or by e-mail, telephone, chat, messaging or on social media.
We may also get information, such as a mailing address, from third party services about individuals who are not yet our customers, which we may use, for example, for marketing and advertising purposes like postcards and other mailers advertising our services.
Some transactions between you and World Incentive Network Inc. may involve payment by credit card, debit card, cheques, money orders, and/or third party online payment services. In such transactions, we will collect information related to the transaction as part of the course of doing business with you, including your billing address, telephone number, and other information related to the transaction.
INFORMATION WE COLLECT
World Incentive Network Inc. asks for your account information which includes your name, business name, position, email address, physical address, phone number, Services requested, website domain and, depending on the Service provided, credit card and bank account information (stored directly with a third party processor). By voluntarily providing World Incentive Network Inc. with your account information, you represent that you own and consent to our use of such personal data.
World Incentive Network Inc. may ask for your name, company name, position, email address, physical address, and phone number. We may record your participation using audio, video and digital cameras. Participation in events, surveys, contents, or subscribing to marketing material is voluntary and you may choose whether or not to participate and therefore disclose this personal data.
At your option, World Incentive Network Inc. asks and may collect your name, email address, physical address, and phone number. In addition, we also collect information such as web server logs, internet protocol (IP) addresses, browser type, or other information as part of aggregated data.
WHAT WE DO WITH YOUR INFORMATION
We use your information to operate our business activities. For example, we may use this data to contact you about changes to our website, new services, or special offers, resolve disputes, troubleshoot issues, fulfill our Service agreement with you, and enforce our website’s terms and conditions.
As a general rule, we will not give your data to third parties without your permission. However, there are some important exceptions to this rule that are described in the following paragraphs.
We may, in our sole discretion, provide information about you to law enforcement or other government officials for purposes of fraud investigations, alleged intellectual property infringement, or any other suspected illegal activity or matters that may expose us to legal liability.
Although we do not disclose individually identifiable information, we may disclose aggregate data about our website’s visitors to advertisers or other third parties for marketing and promotional purposes.
IF YOU FAIL TO PROVIDE PERSONAL DATA
Where we need to collect personal data by law, or under the terms of a legal agreement we have with you and you fail to provide that data when requested, we may not be able to perform the agreement we have or are trying to enter into with you (for example, to provide you with Services). In this case, we may have to cancel a Service you have with us but we will notify you if this is the case at the time.
You can always choose not to provide us with information. However, if you do withhold information, we may deny you access to some or all of our website’s services and features.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
LEGAL BASIS FOR PROCESSING PERSONAL INFORMATION
For individuals in the EEA, World Incentive Network Inc.’s legal basis for collecting and using your personal information will depend on the personal information collected and the specific context in which we collect it. World Incentive Network Inc. will process personal information from you where, a) we have your consent to do so, b) where processing is necessary for World Incentive Network Inc. to perform Services pursuant to an agreement, or c) where processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect personal information, or may otherwise need the personal information to protect your vital interests or those of another person. At any time, you have the right to withdraw or decline consent.
You may unsubscribe from receiving promotional or marketing emails from World Incentive Network Inc. and its brands at any time by using the “unsubscribe” link in the email received, or by emailing us at firstname.lastname@example.org.
You can also change your cookie settings in your browser.
With respect to your account information, you may update, correct or delete information that you provided to us by logging into your account or contacting us at email@example.com.
YOUR USE OF INFORMATION AND UNSOLICITED JUNK E-MAIL
If you obtain personally identifiable information about another website user, you are not allowed to disclose this information to anyone else without the consent of the user and our consent too.
We hate junk e-mail (Spam). Information you obtain from our website about us or other site users cannot be used by you or others to send unsolicited commercial e-mail or to send unsolicited commercial communications via our website’s posting or other communication systems.
YOUR VOLUNTARY DISCLOSURE OF INFORMATION TO THIRD PARTIES WHO ARE NOT OUR SUPPLIERS
You may choose to provide personal information to website visitors or other third parties who are not our suppliers. Please use caution when doing so. The privacy policies and customs of these third parties determine what is done with your information.
We may use autoresponders to communicate with you by e-mail. To protect your privacy, we use a verified opt-in system for such communications and you can always opt-out of such communications using the links contained in each autoresponder message. If you have difficulties opting out, you may contact us by sending an e-mail to firstname.lastname@example.org, or sending us mail to the address listed below.
We share your personal data between World Incentive Network Inc.’s brands. If you are a resident of a country within the European Union, we will be transferring your data outside the European Economic Area (EEA) as we are based in Canada.
Most of our external third parties are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.
- In the case of US based entities, entering into European Commission approved standard contractual arrangements with them, or ensuring they have signed up to the EU-US Privacy Shield; or
- In the case of entities based in other countries outside the EEA, entering into European Commission approved standard contractual arrangements with them.
You can ask us for more information about the steps we take to protect your personal information when transferring it from the EU.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Your access to parts of our website may be protected by a user name and a password. Do not give your password to anyone. If you enter a section of our website that requires a password, you should log out when you leave. As a safety precaution, you should also close out of your web browser completely and re-open it before viewing other parts of the Internet.
Despite its use of encryption, World Incentive Network Inc. cannot guarantee any method of transmission of information over the internet, or method of electronic storage, is 100% secure. Therefore, we cannot guarantee absolute security.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
When World Incentive Network Inc. no longer has a legitimate business need to process your personal information, or no longer has a need to keep your personal information for any legal, tax, or regulatory reason, we will either delete or anonymize it.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances, we may anonymize your personal data (so that it can no longer be associated with or identify you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you. For example, we reserve the right to share aggregated and anonymous data with universities, researchers, and partners, and in publications based upon data submitted to us. This aggregated, anonymized data is shared to produce research that shares insight from the social and environmental impact behaviours of businesses.
World Incentive Network Inc. takes all reasonable steps to protect information received from you from loss, misuse or unauthorized access, disclosure, alteration, and/or destruction. We maintain technical, physical, and administrative safeguards to secure your information, and we use industry standard Secure Socket Layer (SSL) encryption for your data that is transferred over the internet.
If you are located in countries that fall under the scope of the European General Data Protection Regulation (AKA the “GDPR”), data protection laws give you rights with respect to your personal data, subject to any exemptions provided by the law, including the rights to:
- Request access to your personal data;
- Request correction or deletion of your personal data;
- Object to our use and processing of your personal data;
- Request that we limit our use and processing of your personal data; and
- Request portability of your personal data.
You can usually access, correct, or delete your personal data using your account settings and tools that we offer, but if you aren’t able to do that, or you would like to contact us about one of the other rights, scroll down to How to Reach Us to, well, find out how to reach us.
EU individuals also have the right to make a complaint to a government supervisory authority.
The terms of this policy may change from time to time. If such changes are made, we will notify you by a notice posted on our website’s home page of the changes that have been made. If you disagree with the changes that have been made, please contact us (by e-mail, using a website contact form, or in writing by mail), and any changes made to this policy will not apply to information we have collected from you prior to making the changes.
If you are concerned about the topic covered by this policy, you should read it each time before you use our website. Any questions or concerns about this policy should be brought to our attention by sending an e-mail to email@example.com and providing us with information relating to your concern.
You may also mail your concerns to us at the following address:
World Incentive Network Inc.
PO Box 562, Lazo, BC V0R 2K0
CALIFORNIA PRIVACY RIGHTS
If you are a California resident and our customer, Cal. Civ. Code § 1798.83 permits you to request certain information about our disclosure of personal information to third parties for their direct marketing purposes. To request this information, please send an e-mail to firstname.lastname@example.org or write us at the following address:
World Incentive Network Inc.
PO Box 562, Lazo, BC V0R 2K0
HOW TO REACH US
World Incentive Network Inc.
PO Box 562, Lazo, BC V0R 2K0
Email to: Carol@CarolWain.com